Important Information For Applicants
What to
expect from the time you apply
- to the time you move-in!
"Thank You" for making Ivy your next home!
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STEP 1
THE APPLICATION PROCESS:
1. Download & Print or stop by our office to get an application.
2. The application must be completely filled out.
3. Pages 1-3 are to be completed by you.
4. Pages 4-6 are to be completed by a co-signer (such
as a parent or whoever
will be helping you pay your rent.)
5. If you are working full time and have been for at least 1 full year,
you will not need a co-signer. Please attach at least 4 consecutive,
recent pay stubs to your application.
6. Each student must complete their own application and pay an
application
fee of $30. Application fees are non-refundable unless we do not have an
apartment to assign to you.
7. Once we have received at least 1 completed application from
your group,
we will place you on our
"Assignment Waiting" list.
We usually assign apartments in February.
All requests for specific apartments will be considered if
they are stated on the application. All roommates must have all apps
completed and
turned in to us at that time in order for you to be assigned an apartment.
STEP 2
THE WAITING PERIOD:
Applications are assigned on a "first come first served" basis. So the
earlier
you turn in your application, the better. In
January/February
we determine any renewal tenants. Once that is completed, we will begin
assigning apartments. We will contact you either by phone, or by email.
All leases must be signed within 30 days of our initial effort to
contact you.
If you do not respond in a timely manner to our messages or to our
mailings
we will re-assign the apartment and your application will be placed in
our "dead" file. You can contact us and request that your application to
be
placed back on the waiting list, but you must be diligent in responding
to all
necessary procedures.
STEP 3
LEASE PROCESS:
Once we have contacted you with your apartment assignment, we will let
you know that you have 30 days to sign the lease agreement and turn it
into Ivy office.
Once you have determined the day and time all can attend, you must
contact Ivy to make an appointment.
STEP 4
Before you come to your lease appointment,
please do the following:
THE LEASE AGREEMENT:
1. Each apartment group must Download, Print, Read and sign one copy of the
lease
agreement. This copy is the copy everyone will sign and turn
in to Ivy. You may
however, print other copies of the lease agreement for your
own personal use.
2. Bring this signed copy to the lease signing appointment with you.
3. Have already decided if you want the "A" list or the "B" list.
(For more information on the A or B list see: "At Lease
Signing"
MONEY:
1. Bring 1 check for the Security Deposit. This amount is equal to the
rent
and is deposited in a separate account from the rent.
Therefore, we must
have 1 check or a pile of checks equaling the amount due for Security.
2. Bring 1 check for the Rent. We again must have 1 check or a pile of checks
equaling
the amount due for Rent.
ADDING NEW APPLICANTS:
Sometimes roommate situations can change. We understand that
and will
work with you. If you have a change in a roommate, please contact us
to let us know who is no longer living with you or who you wish to add
to your lease.
STEP 5
AT THE LEASE APPOINTMENT:
The "A" List
You will be asked if you desire to be on our "A" list or our "B" list.
This should be decided
BEFORE you come. Those who choose the
"A" list are those who need their
apartment as
soon as it is possible for
us to get it ready for them. Some are taking
classes, some are
working, etc...Most current leases end May 31st, June 30th, or
July 31st
which means that
if the old tenants do not move out early, they
are entitled to the
apartment until their last day.
Our new leases begin on June1st, July 1st, or August 1st. Once the
old
tenant is out, we will
immediately inspect and photograph or video
the apartment. After the
inspection is complete,
we will work on all of our
"A" list apartments.
If you choose the "A" list, we will begin painting, cleaning and making
any repairs necessary
to your apartment as quickly as possible. Your
apartment could be ready
on the 1st or soon
after. Most of those on the
"A" list are move-in ready within the first
few days.
The "B" List
Those who choose the "B" list are those who do not need their apartment
right away. These
people will be here sometime over the summer and but
do not plan on
moving in right away.
For those on the "B" list, their apartment can be move-in ready between
the 1st and
20th of the same month their lease starts. All apartments are
completed,
at the latest, within
the month the lease begins.
Rent Reduction
For those on the "B" list, we pro-rate the following month's rent.
That
means
that we will reduce your next month's rent by the amount of
days that it
takes us to get your
apartment ready. The day your apartment is
ready is the day you begin
paying rent.
You are responsible to contact us to find out when your apartment is
ready.
We do not contact you. After we have finished your apartment, your
apartment will sit until you contact us to determine when it was ready and
to make key
arrangements with us.
Other Information
We will go over other key points with you at lease signing, however you
should have already
read the entire lease agreement before you come.
At lease appointment,
this is your
opportunity to ask any questions regarding
the lease agreement.
Once the lease process is completed and your Security Deposit and Rent
is
paid to us we
will give you 1 copy of the lease agreement along with other
important
paperwork. Please
do not lose this paperwork. You can, on your
own, make other copies of
the lease agreement
to disburse among one another
or to co-signers etc...
STEP 6
THE DAY YOUR LEASE BEGINS:
If you are on the "A" list, please call us on the 1st.
We will tell you if we
have inspected your
apartment, what it looks like, and either try to give you
an estimated
date as to when it will
be move-in ready or ask you to call us
back so we can determine that
information. You may
call us each day if you
desire. The day it is move-in ready is the day
you begin paying rent
regardless of the day you plan to move-in. We will always try to give
you
a good estimate
ahead of time as to when the apartment will be ready.
If you are on the "B" list, please keep in mind, that we will be working
on
our "A" list apartments first. You may, however, call us anytime to
determine
if your
apartment is ready or has been inspected.
If our "A" list is quite short, we will begin our "B" list immediately
after,
therefore, yours may
be done at the beginning of the month. The day we
determine it move-in
ready is the day
you begin paying rent. The days it was
not ready will be pro-rated.
YOUR APARTMENT IS READY:
Once you are told your apartment is ready, you are ready to
begin the
Key-Pick Up Process!
STEP 7
KEY PICK-UP PROCESS:
To begin your key pick-up process, after you have been told
that your
apartment is ready by
Ivy, please do the following:
1. You will need to determine whose name the electricity will be under.
That person will need to make all electric
arrangements.
2. Contact the City of Newark at 302-366-7085 to have the electric
turned on.
You may go in person or call. (Please see
Utility Connections)
3. Once the electric is on, please contact us to arrange to get a
key or have the
key mailed to you if you plan on coming on a weekend.
Our
office is not open on weekends.
Also See New & Current Tenant Info!
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Hall LLC
All Rights Reserved